Terms & Conditions

Agreement to Terms

By registering your child at Al Hikmah School and submitting the registration form, you agree to be bound by these Terms and Conditions. Please read them carefully before completing the registration process.

Registration and Enrollment

Registration Process

• Registration is completed by submitting the online registration form with accurate and complete information
• All fields marked as required must be completed for the registration to be processed
• Registration does not guarantee placement until confirmed by Al Hikmah School administration
• We will contact you within 2-3 business days to confirm your registration

Eligibility

• Al Hikmah School accepts students aged 5-18 years
• Parents or legal guardians must complete the registration on behalf of their children
• Students must be able to participate in weekend classes held on Saturdays and/or Sundays

Accuracy of Information

• You agree to provide accurate, current, and complete information during registration
• You must promptly update any changes to contact information, medical conditions, or other relevant details
• Providing false or misleading information may result in termination of enrollment

Fees and Payment

Tuition Fees

• All fees are clearly outlined on our Fees & Admissions page
• Fees are subject to change with reasonable notice provided to parents
• Payment terms and schedules will be communicated upon confirmation of registration

Payment Terms

• Fees must be paid in accordance with the payment schedule provided
• Late payment may result in suspension of attendance until payment is received
• In cases of financial hardship, parents should contact the school administration to discuss payment arrangements

Refunds

• Refund policies will be communicated at the time of enrollment
• Refunds are generally not provided for voluntary withdrawal mid-term
• Requests for refunds must be submitted in writing to the school administration

Attendance and Participation

Regular Attendance

• Students are expected to attend all scheduled classes regularly and punctually
• Parents must notify the school in advance of any planned absences
• Excessive unexcused absences may result in review of the student's enrollment

Drop-off and Pick-up

• Parents are responsible for timely drop-off and pick-up of students
• Students must be collected promptly at the end of classes
• Only authorized individuals listed in the registration form may collect students
• Any changes to pick-up arrangements must be communicated in writing in advance

Behavior Expectations

• Students are expected to behave respectfully toward teachers, staff, and fellow students
• Students must follow school rules and Islamic conduct guidelines
• Disruptive behavior may result in disciplinary action, including potential suspension or expulsion

Health and Safety

Medical Information

• Parents must disclose all relevant medical conditions, allergies, and medications during registration
• Parents must immediately inform the school of any changes to their child's medical condition
• The school may administer basic first aid but is not responsible for providing medical treatment

Emergency Situations

• In case of medical emergency, the school will attempt to contact parents immediately
• If parents cannot be reached, the school reserves the right to seek emergency medical treatment
• Parents are responsible for all medical expenses incurred

Illness Policy

• Students who are unwell should not attend school to prevent spread of illness
• Students with contagious conditions must remain at home until no longer infectious
• The school reserves the right to send home students who appear unwell

Safeguarding

• Al Hikmah School is committed to safeguarding and promoting the welfare of children
• All staff undergo appropriate safeguarding training and background checks
• The school follows statutory safeguarding procedures and will report concerns to appropriate authorities when necessary

Use of Facilities

• Classes are held at Nower Hill High School by arrangement
• Students and parents must respect the premises and follow all facility rules
• Any damage to property caused by students may result in liability for repair costs
• Parents are responsible for ensuring students do not access unauthorized areas

Communication

School Communications

• The school will communicate with parents via email, phone, or written notices
• Parents must ensure contact information is current and check communications regularly
• Important announcements may be made regarding schedule changes, events, or emergencies

Parent-Teacher Communication

• Parents are encouraged to communicate with teachers regarding their child's progress
• Teachers are available to discuss concerns during designated times
• Regular progress reports may be provided to parents

Photography and Media

• The school may take photographs or videos during activities for educational or promotional purposes
• Separate consent will be obtained before using any identifiable images of students
• Parents may opt out of photography by notifying the school in writing
• Parents should not photograph other children without permission from their parents

Privacy and Data Protection

• Personal information is collected and processed in accordance with our Privacy Policy
• We comply with UK data protection laws including GDPR
• Personal information will only be used for school-related purposes
• For full details, please refer to our Privacy Policy

Intellectual Property

• All teaching materials, curriculum content, and school documents are the property of Al Hikmah School
• Materials may not be reproduced, distributed, or used commercially without written permission
• The school logo and branding are protected and may not be used without authorization

Termination of Enrollment

By Parents

• Parents may withdraw their child by providing written notice to the school
• Notice should be provided at least two weeks in advance when possible
• Fees already paid for the current term may not be refundable

By School

The school reserves the right to terminate enrollment in the following circumstances:

• Non-payment of fees after reasonable notice and opportunity to remedy
• Serious or repeated behavioral issues that disrupt the learning environment
• Providing false information during registration
• Failure to comply with school policies and procedures
• Circumstances where the school cannot meet the student's needs

Liability and Insurance

School Liability

• Al Hikmah School takes reasonable care to ensure student safety during school hours
• The school maintains appropriate insurance coverage
• The school is not liable for loss or damage to personal belongings
• Parents are advised to ensure their children do not bring valuable items to school

Parent Responsibility

• Parents are responsible for their children before and after school hours
• Parents are liable for any damage or injury caused by their child's actions
• Parents should ensure their children are adequately insured

Complaints and Disputes

• We aim to resolve any concerns or complaints promptly and fairly
• Complaints should be submitted in writing to the school administration
• We will acknowledge receipt within 5 business days and investigate thoroughly
• A formal complaints procedure is available upon request

Changes to Terms and Conditions

• Al Hikmah School reserves the right to modify these terms at any time
• Significant changes will be communicated to parents via email
• Continued enrollment after notification of changes constitutes acceptance of new terms
• The most current version of these terms will always be available on our website

Force Majeure

• The school is not liable for failure to perform obligations due to circumstances beyond reasonable control
• This includes natural disasters, pandemic, government restrictions, facility unavailability, or other unforeseen events
• In such circumstances, the school will make reasonable efforts to provide alternative arrangements

Severability

If any provision of these Terms and Conditions is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

Governing Law

These Terms and Conditions are governed by the laws of England and Wales. Any disputes arising from these terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.

Entire Agreement

These Terms and Conditions, together with our Privacy Policy and any other policies referenced herein, constitute the entire agreement between parents and Al Hikmah School regarding student enrollment.

Contact Information

If you have any questions about these Terms and Conditions, please contact us: